Get Involved

The success of the St. Charles East Music Boosters depends on the dozens of parents who give their time and talents to the organization. Please consider volunteering at least once during the school year. For more information about the opportunities listed below, please contact the chairperson directly. Chairperson contact information is available on the Boosters page. Thank you!


Concessions

Purpose: To raise money for the St. Charles East Music Boosters by staffing the concession stands at four St. Charles East sporting events.
Time Frame: Throughout the school year.  Upcoming dates for 2018 are February 8 from 4:30 – 9:00 pm (Boys’ Basketball), April 17 from 3:30 – 6:30 pm (Girls’ Soccer), and April 21 from 8:00 am – 12:00 pm (Boys’ Tennis).
Chair Responsibilities: Meet with the Central Boosters (Sports Boosters) to schedule when the Music Boosters will take responsibility for staffing concession stands. Coordinate the recruitment of volunteers to work at the concession stands.
Volunteer Tasks: Work at a school concession stand during the scheduled time slot.  Between 5 and 10 volunteers are needed for each event.  Dates and times available for volunteers will be sent out via SignUp Genius.

Football Games

Purpose: To ensure a comfortable experience for marching band members during home football games.
Time Frame: Fall – at home football games.
Chair Responsibilities: Reserve a seating area in the bleachers for the marching band by marking it off before each home football game (at approximately 6:00 pm). Fill three, 5-gallon water jugs; bring the water jugs and cups to the stadium. Pass out water to marching band members as needed.
Volunteer Tasks: Assist the Chair with the above tasks.

Fundraising

Purpose: To raise money for items and activities that support the music programs at St. Charles East High School.
Time Frame: Throughout the school year.
Chair Responsibilities: Research new fundraising opportunities that will meet the financial needs of the organization. Implement appropriate fundraising projects. Manage other committee volunteers.
Volunteer Tasks: Help the Committee Chair research new fundraising options. Offer new suggestions. Assist in the implementation of fundraising projects.

Jersey Mike’s Dinners

Purpose: To arrange for dinners to be provided by Jersey Mike’s for band students who stay after school on home football game days.
Time Frame: Fall.
Chair Responsibilities: Work with the Summer Rehearsals Chair to include meal order forms with Marching Band Summer Rehearsal information, coordinate the purchase of the meals from Jersey Mike’s, distribute meals to students before home football games.
Volunteer Tasks: Help distribute meals to students before home football games.

Marching Band Hats

Purpose: To ensure that all marching band members have hats that fit, and to ensure that hats are properly stored between performances.
Time Frame: Mainly fall, but also for other performances throughout the school year.
Chair Responsibilities: Coordinate the sizing of marching band hats during the summer rehearsals. Manage the distribution and return of marching band hats for all marching events (i.e. football games, parades, and field trips). Take inventory of existing hats and recommend replacement/purchase needs to the music director.
Volunteer Tasks: Assist with the sizing, distribution, and collection of hats during summer rehearsals and marching events. Dates and times available for volunteers will be sent out via SignUp Genius.

Marching Band Summer Rehearsals

Purpose: To ensure that summer rehearsals go smoothly, and that needed equipment and supplies are provided to students.
Time Frame: Planning occurs throughout the summer; rehearsals are held in mid-August.
Chair Responsibilities: Coordinate the Boosters’ involvement at the summer rehearsals. Work directly with the music directors, the Marching Band Hat Committee Chair, the Marching Band Uniform Committee Chair, and the Spirit Wear/Music Equipment Chair to ensure that the week runs smoothly. Plan ice cream night.
Volunteer Tasks: Assist the Chair with the above tasks.

Marching Band Uniforms

Purpose: To ensure that all marching band members have uniforms that fit, and that uniforms are properly stored between performances.
Time Frame: Mainly fall, but also for other performances throughout the school year.
Chair Responsibilities: Coordinate the sizing and alterations of marching band uniforms during the summer rehearsals. Manage the distribution and return of marching band uniforms for all marching events (i.e. football games, parades, and field trips). Take inventory of existing uniforms and recommend replacement/purchase needs to the music director.
Volunteer Tasks: Assist with the sizing, alteration, distribution, and collection of uniforms during summer rehearsals and marching events. Dates and times available for volunteers will be sent out via SignUp Genius.

Receptions

Purpose: To provide social opportunities after performances.  These events are held in the St. Charles East Commons.
Time Frame: Throughout the school year.
Chair Responsibilities: Coordinate after-concert receptions, and/or receptions involving guest conductors and musical groups. Work directly with the music directors to ensure a pleasant reception experience for all attendees.
Volunteer Tasks: Work with the Chair to implement receptions throughout the school year.

Senior Events

Purpose: To coordinate celebratory and recognition events for graduating seniors in the St. Charles East Music Program.
Time Frame: Fall and Spring.
Chair Responsibilities: Work with the Central Boosters to coordinate Senior Night Photos (taken before a home football game), coordinate Senior Photos (taken at the St. Patrick’s Day Parade), and coordinate the Senior Band Banquet (held before the Pops Concert in May). This person should not be a parent of a senior student.
Volunteer Tasks: Work with the Chair to ensure that activities run smoothly.

Spirit Wear/Music Equipment

Purpose: To provide music students and their families with a convenient and economical way to purchase products that promote the music programs at St. Charles East High School, and to purchase needed equipment and supplies.
Time Frame: Mainly in the fall.
Chair Responsibilities: Work with vendors in designing and selecting music spirit wear, yard signs, car magnets, and music equipment (such as lyres). Coordinate the sale and distribution of the items.
Volunteer Tasks: Assist with the sale and distribution of spirit wear, yard signs, car magnets, and music equipment at summer rehearsals.

Website

Purpose: To facilitate the timely and user-friendly dissemination of information about the St. Charles East Music Boosters and the St. Charles East Music Department.
Time Frame: Throughout the school year.
Chair Responsibilities: Develop, maintain, and update the Music Booster website.
Volunteer Tasks: The committee is looking for a photographer to photograph events and post the photos on the website gallery.